Altona Kindergarten 2021 Parent Advisory Group

  • President – Jordan M.
  • Vice President – Bronwyn P.
  • Secretary – Maria A.
  • Vice Secretary – Olivia M.
  • Treasurer – Amber C.
  • Vice Treasurer – June W.
  • Grants Officer – Kim J.
  • Fundraising – Bryah W.
  • Fundraising – Stacey W.
  • Social Media – Charmaine F.
  • General – Katarina P.
  • General – Abby B.
  • General – Heather P.
  • Teacher – Rebecca Camilleri

The Role of the Parent Advisory Group

  • Work in partnership with ECMS on kindergarten related issues to ensure a high quality early childhood service.
  • The Committee meets according to the number of times specified in its Constitution, usually monthly.
  • Manage the kindergarten bank accounts.
  • Prepare and manage the kindergarten day to day operational budget and report the financial operations on a monthly basis to the ECMS Early Years Co-ordinator.
  • Maintenance and purchasing of equipment. This includes reporting to ECMS new and outstanding maintenance in accordance with relevant agreements with ECMS and Landlord (Council).
  • Fundraising for the kindergarten.
  • Payments of utilities and day to day operating expenses. Contents Insurance for the kindergarten.
  • Facilitate a sense of purpose and community involvement in the centre through the organisation of social and fundraising events.
  • Support centre staff in providing quality programs for the children by purchasing of educational equipment with funds raised from fundraising efforts in consultation with staff and ECMS, if required.
  • Report to ECMS Management any compliment or issues regarding the delivery of services.
  • Enjoy being on your child’s kindergarten committee and working as part of a team while making new friendships.

Let's Work Together!

THE ROLE OF THE PRESIDENT

  • To chair Committee Meetings
  • To act as the official spokesperson for the kindergarten
  • To ensure effective communications between Committee Members, Parents and ECMS
  • To ensure the Committee has clear goals

THE ROLE OF VICE-PRESIDENT

  • To support President
  • Attend meetings if President unable to

THE ROLE OF THE TREASURER

  • Day to day banking
  • Complete BAS each quarter
  • Audit at end of kindergarten financial year – at least 4 weeks prior to AGM
  • Ensure all documents are kept for audit (copies are fine)
  • If applying for grants, notify the bookkeeper and co-ordinator as most grants need to be acquitted once funding is received
  • Committee to provide teachers with a projected budget for consumables, equipment, petty cash, incursions and excursions
  • Ensure end of year (November) bank statement and transactions are provided to bookkeeper by end of term 4
  • Provide to bookkeeper December / January figures including bank statements and transactions as soon as the January bank statement is received, to enable figures for October – December
  • Ensure adequate money in account at end of December to cover operation costs for January and February the following year

ROLE OF VICE-TREASURER

  • To support the Treasurer
  • Signatory at the Bank for second authorisation

THE ROLE OF THE SECRETARY

  • In consultation with the chairperson, prepare the agenda for each monthly committee meeting
  • Be responsible for all minute taking
  • Write-up and distribute the minutes of the committee meetings to committee members and to the ECMS coordinator within one week of committee meeting
  • Provide a report/list of all incoming and outgoing correspondence
  • Report and action any correspondence as required
  • Act as the kindergarten’s nominated Public Officer for Consumer and Business Affairs documentation
  • With 28 days of AGM, submit to Consumer Affairs Victoria an Annual Statement including AGM minutes and audited financial reports

ROLE OF THE GRANTS OFFICER

  • In consultation with the committee this person will apply for any relevant grants for the kindergarten
  • Will provide updates on grants applications
  • Provides information from successful grant applications back to company with how the money has been used

MARKETING / SOCIAL MEDIA COORDINATOR

  • Responsible for website and Facebook updates
  • Responsible for adding blogs to website

GENERAL COMMITTEE

  • Attend committee meetings
  • Undertake activities and roles on sub-committees as requested
  • Provide feedback on discussion and resolutions

FUNDRAISING REPRESENTATIVE

  • A fundraising plan is established ensuring that the general kindergarten population is not overloaded with events and that any money raised is targeted to a purpose
  • Fundraising events are managed well and in consultation with the kindergarten committee
  • A monthly report/update is presented at each committee meeting
  • Money raised is receipted, checked and banked
  • Activities are fun for all